Elections

Election Process

  • In order to run for any executive board position, you need to be a registered student living in Graduate and Family Housing.
  • Any student elected in a leadership within a UF student organization needs to have a cumulative GPA of 3.0 or above.
  • You can find the election form (Election Nomination Form) to submit to the election supervisor at the following location: http://mayorscouncil.housing.ufl.edu/council/documents-and-resources/

 

Below you can find a review of the responsibilities of each position:

 

President                             

  • Shall act as the representative of the interests of the students living in Graduate and Family Housing in meetings and with other organizations
  • Shall conduct meetings of the Mayors’ Council
  • Shall act as spokesperson for Mayors’ Council before other organizations
  • Shall see that all provisions of this Constitution are followed
  • Shall serve as supervisor of elections on a rotating basis
  • Shall undertake any other duties as directed by the Mayors’ Council
  • Is encouraged to attend Mayors’ Council events
  • Shall be present at any Student Government official hearings concerning Mayors’ Council
  • Shall approve SARs
  • Shall help the new president transition to his/her new role
  • Shall conduct meetings of the executive board
  • Shall serve as a liaison to the Family Housing senator
  • Shall conduct mediation meetings with anyone on Mayors’ Council if needed
  • Shall individually meet with each executive board member, mayor, and advisor at least once a semester

 

Vice President/Secretary

  • Shall keep minutes of all Mayors’ Council meetings and distribute copies to interested parties
  • Shall keep website materials current (minutes, programming documents, calendar, posts) as they happen
  • Shall keep record of Mayors’ Council activities in order to preserve institutional memory
  • Shall serve as supervisor of elections on a rotating basis
  • Shall help the new Vice President/Secretary transition to his/her new role
  • Shall be present at any Student Government official hearings concerning Mayors’ Council
  • Shall keep attendance records for all Mayors’ Council meetings and events
  • Is encouraged to attend Mayors’ Council events
  • Shall control/manage/monitor the Mayors’ Council listserv and give access rights to Mayors’ Council members when necessary
  • Shall conduct the constitution review process
  • In absence of the President, shall conduct meetings of the Mayors’ Council
  • Shall develop a system to collect/keep track of all voting results and present to Mayors’ Council upon request
  • Shall develop a system to keep track of all voting results and present to Mayors’ Council upon request


Treasurer

  • Shall keep accurate records of all financial transactions of Mayors’ Council regarding the Student Government Account
  • Shall provide a written monthly Student Government statement of account to the Mayors’ Council
  • Shall retrieve the monthly Student Government financial statements
  • Shall prepare the annual budget to Student Government based on budgets submitted to the Mayors’ Council by each village through its Mayor
  • Shall serve as supervisor of elections on a rotating basis
  • In absence of the President, the Treasurer shall chair meetings of the Mayors’ Council.
  • Shall help the new treasurer transition to his/her new role
  • Shall compose SARs
  • Shall compose permits
  • Shall submit permits
  • Is encouraged to attend Mayors’ Council events
  • Shall provide copy of submitted SAR to the mayor
  • Shall take part in the constitution review process

Mayors

The Mayors are expected to be a positive influence for, and a valuable resource to, their community.

They:

  • Shall schedule and hold monthly meetings with the residents of their respective villages
  • Shall compose and send the minutes to the Vice President/Secretary no later than five days after the meeting
  • Shall schedule (date, time, and location) all resident’s meetings one week before the beginning of each semester
  • Shall submit to the Vice President/Secretary the ERSs for village events (date, attendance, description, budget with taxes, vendor details) at least one month before the event
  • Shall help the new mayor transition to his/her new role
  • Shall inform the residents of the issues and information discussed at Mayors’ Council meetings
  • Shall represent the will of the village residents at Mayors’ Council meetings
  • Shall be aware of their villages’ financial situation and participate actively in their villages’ budgeting process
  • Shall compose ERSs for programs they sponsor as approved by the Mayor’s Council
  • Mayor(s) submitting ERS are required to follow up with treasurer or via Docutraq until event is cleared of holds and/or any contracts/receipts
  • Shall update the Mayors’ Council on events at their village
  • Shall meet monthly with their resident director/area coordinator
  • Are encouraged to hold office hours in the Residents’ Office
  • Shall serve as a supervisor of elections on a rotating basis
  • Shall support the events of other mayors and of the Mayors’ Council
  • Shall be concerned about the curb appeal of the villages
  • Shall be responsible for attending events approved for their village by Mayors’ Council and the Department of Housing and Residence Education
  • Shall be responsible for the online purchases after the SAR is cleared of holds
  • Shall pick up the supplies related to the SARs approved
  • Shall comply with all local, state, and federal laws, as well as all University of Florida and Graduate and Family Housing regulations
  • After the SAR is approved on Docutraq (can be confirmed by the treasurer), mayor (s) shall proactively follow up with the Student Government Finance and the Student Activities and Involvement regarding contracts and permits, respectively, for the events held in their villages
  • Shall be responsible for events approved for their village by Mayors’ Council and the Department of Housing and Residence Education, including food and materials pick up from the vendors or the Student Government office
  • Is encouraged to attend events of respective mayors’ village

General timeline

Elections are held for Executive Board positions in April; elections are held for the position of village Mayor during Residents’ meetings in late September. Please see the Constitution for further details and the description of each position.

NOMINATION FORM 

Nominations

Campaigning

Voting

Taking office

March/April

Monthly residents’ meeting

First 3 weeks of

May

Candidate nomination forms & campaign platforms distributed

Late
May

Monthly residents’ meeting

August 1st

In office & bi-weekly meeting